Last updated: October 2025
1. Introduction
The Ohio Council of Deans & Directors (“OCDD”, “we”, “us”, or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (https://ocddohio.org/
) or otherwise engage with us. By using our website, you consent to the practices described in this policy.
2. Information We Collect
2.1 Information you provide to us
We may collect personal information that you voluntarily provide when you:
Contact us via our “Contact” form or email.
Register for member access, board discussions, or other OCDD-member services.
Provide credentials for member only portions of the site (log-in).
Examples of such information may include: name, job title/role, institution (school/college), email address, mailing address, telephone number, and membership or affiliation details.
2.2 Information automatically collected
When you visit our website, we may automatically collect certain information about your device, browsing actions and patterns, including:
IP address
Browser type and version
Operating system
Referring website URL
Pages visited, time and date of visit, time spent on pages
Clicks, navigation paths, and other standard log-file information
We collect this information through cookies, web beacons and similar technologies (see our Cookie Policy below).
2.3 Information from third-parties
We may receive information about you from third-party services (for example analytics providers or membership verification providers) or publicly available sources.
3. How We Use Your Information
We use the information we collect for various purposes, including but not limited to:
Providing, maintaining and improving our website and member services.
Facilitating access to member-only portions of the site.
Responding to your inquiries and providing customer/member support.
Sending you newsletters, updates, event announcements, and other communications (you may opt out of marketing communications).
Monitoring and analyzing usage and trends to improve user experience.
Protecting against, investigating, and deterring fraudulent or illegal activities.
Complying with legal obligations.
4. Disclosure of Your Information
We may disclose your information:
To our service providers, contractors or agents who perform functions on our behalf (e.g., website hosting, analytics, communications).
In response to a subpoena or similar legal process, or when required by law or the request of a governmental authority.
If we believe in good faith that disclosure is necessary to protect the rights, property or safety of OCDD, our members, the public or others.
In connection with a merger, acquisition, reorganization, sale of assets, or similar change in control of OCDD.
5. Security of Your Information
We take reasonable administrative, technical and physical measures designed to protect your personal information. However, no method of transmission over the Internet or method of electronic storage is 100 % secure — therefore we cannot guarantee its absolute security.
6. Retention of Your Information
We will retain your personal information for as long as necessary to fulfil the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
7. Your Data Protection Rights
Depending on your jurisdiction, you may have certain rights, including:
The right to access the personal information we hold about you.
The right to request correction of inaccurate or incomplete personal information.
The right to request deletion of your personal information.
The right to object to or restrict certain processing of your personal information.
The right to withdraw your consent (where we rely on consent as the legal basis for processing).
If you wish to exercise any of these rights, please contact us using the contact details below.
8. Links to Other Websites
Our website may contain links to third-party websites that are not operated or controlled by OCDD. We are not responsible for the privacy practices of those websites. We encourage you to read the privacy statements of each website you visit.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The “Last updated” date above will reflect when changes were made. We encourage you to review this policy periodically.
10. Contact Us
If you have questions or comments about this Privacy Policy, please contact:
Ohio Council of Deans & Directors (OCDD)
support@unifymts.com
Cookie Policy
Last updated: October 2025
1. What Are Cookies
Cookies are small text files placed on your device (computer, mobile phone, tablet) when you visit a website. They help the website recognize your device and remember certain information.
2. How We Use Cookies
We use cookies to:
Enable the basic functionality of our website (e.g., membership login, navigating between pages).
Remember your preferences (e.g., language selection, site settings).
Understand and analyze how users use our website (e.g., through analytics tools) so we can improve content and layout.
Serve secure and personalized services.
3. Types of Cookies We Use
3.1 Essential (Strictly Necessary) Cookies
These cookies are necessary for our website to operate and cannot be disabled in our system. They are usually set in response to your actions (e.g., logging in, filling in forms).
Examples: session cookies that maintain your login state.
3.2 Performance / Analytics Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. For example: Google Analytics cookies, or similar.
They help us know which pages are most and least popular and see how visitors move around the site.
3.3 Functional Cookies
These cookies enable enhanced functionality and personalization. They may be set by us or third-party providers whose services we have added to our pages (e.g., embedded content, chat features).
3.4 Advertising / Targeting Cookies
Our website currently does not use advertising or targeting cookies for marketing third-party goods/services. If that changes in the future we will update this policy accordingly.
4. Managing Cookies
You can control and/or delete cookies as you wish. You can set your browser to refuse cookies, or delete existing cookies. However, please note that if you disable or delete cookies, some parts of our website may become inaccessible or not function properly.
For example:
In Chrome: Settings > Privacy and Security > Cookies and other site data
In Firefox: Settings > Privacy & Security > Cookies and Site Data
In Safari: Preferences > Privacy > Manage Website Data
5. Third-Party Cookies
We may allow third-party services (e.g., analytics providers) to set their cookies on our site. These cookies are governed by the respective third-party providers’ privacy policies.
Examples: if we have embedded content or external analytics, cookies may be set by those services.
6. Changes to This Cookie Policy
We may update this Cookie Policy from time to time. The “Last updated” date above will reflect when changes were made. We encourage you to review this policy periodically.
7. Contact Us
If you have any questions about our use of cookies or this policy, please contact us at:
Ohio Council of Deans & Directors (OCDD)
support@unifymts.com